NEW STAFF POSTING: Administrative Assistant for Multiple Divisions
Position Opening: Administrative Assistant for Multiple Divisions
Type: Full-time 12 Month Staff
Application Deadline: Open until Filled
Start Date: OPEN
A Maumee Valley employee is a guide who orchestrates learning for students in ways that are engaging, challenging and relevant. The successful candidate is a resourceful and innovative individual who utilizes a range of pedagogical techniques in order to reach all learners. The community will feel safe, respected, and confident in the environment created by this candidate. We ask all of our employees to do the following:
The Administrative Assistant is primarily responsible for handling all clerical tasks in multiple divisions of the school. This position serves as “command central” and must be diligent when accounting for students and their activities. The administrative assistant will answer phones, file records, and greet visitors. They also read and respond to mail and email from parents, students, teachers, and others. In addition, school administrative assistants record student attendance, handle student or teacher requests and report to the Division Heads.
Key Responsibilities and Duties:
Maintain student files, attendance, and other records
Answer phone calls and emails from parents and school administrators
Assist visitors on school campuses
Prepare school reports, letters, and other documents
Manage the division offices (supplies, equipment, calendars, etc) in a collaborative, cooperative way
Manage subs and timesheets for all hourly employees within these divisions and report to HR for payroll. This record includes the PTO for the absent faculty/staff/division head
Coordinate student conferences and proof comments and correspondence in student records
General Office Support
Basic office equipment – from copiers to fax machines, school administrative assistants should be highly knowledgeable about various office equipment
Google Suite Applications – many tasks assigned to school administrative assistants pertain to generating reports or sending emails, so these professionals should be proficient in Google Suite
Blackbaud’s Education Edge utilizes the database to build classes, reports, and other materials as needed
School policies – school administrative assistants should be fully aware of all school attendance policies as well as policies regarding school visitors, picking up students, early dismissals, and other pertinent rules.
Exceptional written and verbal communication skills
Phenomenal technical skills
Adept at communicating with a diverse population
Strong organizational and interpersonal skills
Strong time-management and problem-solving skills
Able to work independently and is driven to learn more
Practices and researched “best practices” and assesses and tweaks current practices to continually grow
Is driven by exceptional customer service attitude and thrives in a position of service to the school constituency
All Maumee Valley employees and volunteers must agree to a comprehensive background check.
HOW TO APPLY:
Please email your documents in PDF format to firstname.lastname@example.org. Documents needed: MVCDS Application, cover letter, resume, and three written professional letters of reference, and a copy of college transcripts. Please use the title of the position in the subject line of your email.