MVCDS Job Postings

ADMINISTRATIVE ASSISTANT & REGISTRAR OF UPPER SCHOOL

Type: Full-time, 12-month, 7:45 a.m. - 4 p.m., M-F
Application Deadline: Open until Filled 
Start Date: Immediate opening
The successful candidate is a resourceful, detail-oriented taskmaster who engages in the life of the school and delivers exceptional customer service across various school constituencies. We ask all of our employees to do the following:

Administrative Assistant & Registrar of Upper School
The Administrative Assistant is primarily responsible for handling all clerical tasks in the Upper School including scheduling classes and serving as the Upper School Registrar.  This position serves as “command central” and must be diligent when accounting for students and their activities. The Administrative Assistant will answer phones, file records, and greet visitors. They also read and respond to mail and email from parents, students, teachers, and others. In addition, the Administrative Assistant of the Upper School records student attendance, handles student and teacher requests, and coordinates Upper School events including graduation. This position reports to the Head of Upper School.

Key Responsibilities and Duties:  
  • Handle all aspects of course registration and scheduling for all Upper School students
  • Coordinate AP testing, PSAT/ACT testing
  • Maintain transcripts
  • Build, edit, and maintain Upper School courses on Blackbaud (training provided)
  • Update Upper School Course Catalog annually
  • Coordinate Independent Studies
  • Maintain student files, attendance, and other records
  • Answer phone calls and emails from parents and school administrators
  • Assist visitors on school campus
  • Prepare school reports, letters, and other documents
  • Coordinate Upper School events including graduation
  • Manage the division offices (supplies, equipment, calendars, etc) in a collaborative, cooperative way
  • Manage subs and timesheets for all hourly employees within the Upper School and report to HR for payroll.  This record includes the PTO for the absent faculty/staff/division head
  • Coordinate student conferences and proof comments and correspondence in student records
  • Prepare and assist with weekly school communications
  • Build, proofread, and generate report cards
General Office Support 
  • Basic office equipment – from copiers to fax machines, school administrative assistants should be highly knowledgeable about various office equipment
  • Google Suite Applications – many tasks assigned to school administrative assistants pertain to generating reports or sending emails, so these professionals should be proficient in Google Suite
  • Blackbaud’s Education Edge utilizes the database to build classes, reports, and other materials as needed. Training can be provided.
  • School policies – school administrative assistants should be fully aware of all school and student policies as well as policies regarding school visitors, picking up students, early dismissals, and other pertinent rules.
Personal Skills: 
  • Exceptional written and verbal communication skills
  • Expert technical skills
  • Adept at communicating with a diverse population
  • Strong organizational and interpersonal skills
  • Detail-oriented multitasker 
  • Able to prioritize workload
  • Collaborates in an efficient and effective manner
  • Strong time-management and problem-solving skills
  • Able to work independently and is driven to learn more
  • Practices and researches “best practices” and assesses and tweaks current practices to continually grow
  • Is driven by exceptional customer service attitude and thrives in a position of service to the school constituency

Credentials:
  • Minimum of 1-year experience in a similar position
  • Bachelor’s degree or experience in an educational setting preferred

Background check:
All Maumee Valley employees and volunteers must agree to a comprehensive background check.

Equal Employment Opportunity
We are dedicated to providing equal employment opportunities to all personnel and applicants for employment without regard to race, color, religion, sex, national origin, age, ability, sexual orientation, gender identity or expression, military status, or veteran status, ancestry, or citizenship, in accordance with applicable laws. In addition, we comply with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits and training. We value a diverse workforce.

Any employee who believes they have been discriminated against may discuss this with their supervisor or the Head of School.


HOW TO APPLY:
  1. Complete this 8-10 minute survey:  https://go.apply.ci/s/E2UrzEp33W
  2. Email your documents in PDF format to hr@mvcds.org.
    1. Documents needed: 
      1. cover letter, resume
      2. three written professional letters of reference
      3. copy of college transcripts.
    2. Please use the title of the position in the subject line of your email.


About MVCDS
At Maumee Valley Country Day School, children dream, explore, and cultivate their passions and strengths. Our faculty and staff do the same. We are more than a school and more than a group of people—we are a community of lifelong learners who inspire joy. As the only PK-12 independent school in northwest Ohio, we support an accomplished and diverse student body within a progressive academic program. 

A Maumee Valley education is Personal, Experiential, and Global—it is a journey of discovery and of action that defines each child’s learning experience. Through an intentionally crafted curriculum including active lessons as well as serendipitous explorations, a Maumee Valley education launches children toward the investigation of the world and helps them find their place in it. With our students at the center of our decision-making, we aspire to seek understanding, grow in our compassion and empathy, and adapt to the ever-changing world our students will one day lead. Maumee Valley is grounded in our Mission, Vision, Portrait of an MV Educator, Portrait of an MV Graduate, and commitment to Diversity, Equity, and Inclusion.

We believe in collaboration, innovation, and the power of community.
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Maumee Valley Country Day School is the only age 3 - 12th grade accredited, co-educational, independent school in Northwest Ohio and Southeast Michigan.