The successful candidate is a resourceful, detail-oriented taskmaster who engages in the life of the school and delivers exceptional customer service across various school constituencies. We ask all of our employees to do the following:
Administrative Assistant & Registrar of Upper School
The Administrative Assistant is primarily responsible for handling all clerical tasks in the Upper School including scheduling classes and serving as the Upper School Registrar. This position serves as “command central” and must be diligent when accounting for students and their activities. The Administrative Assistant will answer phones, file records, and greet visitors. They also read and respond to mail and email from parents, students, teachers, and others. In addition, the Administrative Assistant of the Upper School records student attendance, handles student and teacher requests, and coordinates Upper School events including graduation. This position reports to the Head of Upper School.
Key Responsibilities and Duties:
Handle all aspects of course registration and scheduling for all Upper School students
Coordinate AP testing, PSAT/ACT testing
Build, edit, and maintain Upper School courses on Blackbaud (training provided)
Update Upper School Course Catalog annually
Coordinate Independent Studies
Maintain student files, attendance, and other records
Answer phone calls and emails from parents and school administrators
Assist visitors on school campus
Prepare school reports, letters, and other documents
Coordinate Upper School events including graduation
Manage the division offices (supplies, equipment, calendars, etc) in a collaborative, cooperative way
Manage subs and timesheets for all hourly employees within the Upper School and report to HR for payroll. This record includes the PTO for the absent faculty/staff/division head
Coordinate student conferences and proof comments and correspondence in student records
Prepare and assist with weekly school communications
Build, proofread, and generate report cards
General Office Support
Basic office equipment – from copiers to fax machines, school administrative assistants should be highly knowledgeable about various office equipment
Google Suite Applications – many tasks assigned to school administrative assistants pertain to generating reports or sending emails, so these professionals should be proficient in Google Suite
Blackbaud’s Education Edge utilizes the database to build classes, reports, and other materials as needed. Training can be provided.
School policies – school administrative assistants should be fully aware of all school and student policies as well as policies regarding school visitors, picking up students, early dismissals, and other pertinent rules.
Exceptional written and verbal communication skills
Expert technical skills
Adept at communicating with a diverse population
Strong organizational and interpersonal skills
Able to prioritize workload
Collaborates in an efficient and effective manner
Strong time-management and problem-solving skills
Able to work independently and is driven to learn more
Practices and researches “best practices” and assesses and tweaks current practices to continually grow
Is driven by exceptional customer service attitude and thrives in a position of service to the school constituency
All Maumee Valley employees and volunteers must agree to a comprehensive background check.
Equal Employment Opportunity
We are dedicated to providing equal employment opportunities to all personnel and applicants for employment without regard to race, color, religion, sex, national origin, age, ability, sexual orientation, gender identity or expression, military status, or veteran status, ancestry, or citizenship, in accordance with applicable laws. In addition, we comply with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits and training. We value a diverse workforce.
Any employee who believes they have been discriminated against may discuss this with their supervisor or the Head of School.
HOW TO APPLY:
cover letter, resume
three written professional letters of reference
copy of college transcripts.
Please use the title of the position in the subject line of your email.
At Maumee Valley Country Day School, children dream, explore, and cultivate their passions and strengths. Our faculty and staff do the same. We are more than a school and more than a group of people—we are a community of lifelong learners who inspire joy. As the only PK-12 independent school in northwest Ohio, we support an accomplished and diverse student body within a progressive academic program.
A Maumee Valley education is Personal, Experiential, and Global—it is a journey of discovery and of action that defines each child’s learning experience. Through an intentionally crafted curriculum including active lessons as well as serendipitous explorations, a Maumee Valley education launches children toward the investigation of the world and helps them find their place in it. With our students at the center of our decision-making, we aspire to seek understanding, grow in our compassion and empathy, and adapt to the ever-changing world our students will one day lead. Maumee Valley is grounded in our Mission
, Portrait of an MV Educator, Portrait of an MV Graduate
, and commitment to Diversity, Equity, and Inclusion
We believe in collaboration, innovation, and the power of community.