Maumee Valley Country Day School is seeking a highly organized and detail-oriented individual to support the Head of School in all school matters to ensure the success of the institution. This role is a collaborative working partnership with the Head of School. Autonomy, problem-solving, exceptional communication skills, and confidentiality are the key ingredients to an excellent working relationship.
This position reports to the Head of School and collaborates closely with the Board of Trustees, the administrative team, as well as the administrative support team of the entire school. The Executive Assistant to the Head of School manages the day-to-day operations of the Head of School’s office and manages her time, communications, and travel. This position also manages the school’s master calendar and coordinates all aspects of the Board of Trustees, board committees, and task forces. As a full-time staff member, the position offers all benefits afforded to all full-time employees, including, but not limited to, comprehensive health benefits, generous paid time off and retirement plan, and flexibility during the summer months.
Responsibilities include, but are not limited to, the following:
Head of School Responsibilities:
Manage the Head of School calendar, appointments, and speaking engagements
Correspondence, telephone communication, appointments, paperwork assignments
Special Events: manage special events for donors, community leaders, special speakers
Track project due dates and administrator tasks
Schedule all travel arrangements including registrations to conferences, seminars, etc.
Prepare Head of School for meetings, speeches, and public events: coordinate all meetings, prep time, and materials for success
Board of Trustees Responsibilities:
Coordinate and manage all aspects of Board meetings, including calendar invitations and reminders, compiling and sending the preread, serving as recording secretary, distributing materials, notices, and coordinating dates of all board meetings and board events.
Coordinate all aspects of board committees and task force meetings through committee chairs and liaisons
Manage minutes and meeting notes/documents for the Head of School
Managing all Board sponsored events
Duties as needed and assigned
School Activity Responsibilities:
Manage the setup/food/AV needs of all school in-services and school events sponsored by the Head of School
Manage school’s master calendar: events, spaces, school breaks
Attend Administrative Team meetings, take official minutes
Assist with extra-curricular activities within the school throughout the year
Assist with planning and execution of graduation
Coordinate school parties, year-end celebrations, and years of service of all faculty and staff
Post all job openings where needed and coordinate job searches for administrative openings
Assist technology department and HR with onboarding of new hires
Duties as needed and assigned
Skills Needed and Qualifications Desired:
Strong interpersonal and communication skills, including active listening skills and a demonstrated ability to write clearly
Customer service and hospitality-driven attitude
Ability to maintain professional boundaries
Ability to manage multiple projects with frequent interruptions
Ability to manage stressful and emotional situations with a calm and professional demeanor
Strong planning and organizational skills
Superior computer skills, specifically in Google, Blackbaud, Microsoft Office; understanding of and ability to use databases
Demonstrated ability to think strategically and to achieve short-term goals with a continued vision toward longer-term opportunities
Ability to develop and cultivate relationships with families, teachers, colleagues, students, alumni, and community members
Ability to work collaboratively in a strong team environment
Demonstrated ability to work within different cultural contexts
High energy, positive “can-do” attitude, flexible, attentive to detail, self-starter, and results driven
All Maumee Valley employees and volunteers must agree to a comprehensive background check and confidentiality agreement.
Equal Employment Opportunity
We are dedicated to providing equal employment opportunities to all personnel and applicants for employment without regard to race, color, religion, sex, national origin, age, ability, sexual orientation, gender identity or expression, military status, or veteran status, ancestry, or citizenship, in accordance with applicable laws. In addition, we comply with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits and training. We value a diverse workforce.
Any employee who believes they have been discriminated against may discuss this with their supervisor or the Head of School.
HOW TO APPLY:
cover letter, resume
three written professional letters of reference
copy of college transcripts.
Please use the title of the position in the subject line of your email.
At Maumee Valley Country Day School, children dream, explore, and cultivate their passions and strengths. Our faculty and staff do the same. We are more than a school and more than a group of people—we are a community of lifelong learners who inspire joy. As the only PK-12 independent school in northwest Ohio, we support an accomplished and diverse student body within a progressive academic program.
A Maumee Valley education is Personal, Experiential, and Global—it is a journey of discovery and of action that defines each child’s learning experience. Through an intentionally crafted curriculum including active lessons as well as serendipitous explorations, a Maumee Valley education launches children toward the investigation of the world and helps them find their place in it. With our students at the center of our decision-making, we aspire to seek understanding, grow in our compassion and empathy, and adapt to the ever-changing world our students will one day lead. Maumee Valley is grounded in our Mission
, Portrait of an MV Educator, Portrait of an MV Graduate
, and commitment to Diversity, Equity, and Inclusion
We believe in collaboration, innovation, and the power of community.